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Tweet this: You will need to find a way to make your purchases align across all offices. It will allow you to keep track of how much stationery is ordered and enable you to approve or reject the PO requests even when you’re not in the office. As a result, your stationery bill may gradually increase every month, and before you know it, your organization is sitting on a humongous stationery bill.Ī PO system that is compatible with mobile devices reduces this probability easily. The problem with this is that the person may order more than is required. When charities gain momentum, it is common for charity leaders to focus more on strategic issues and assign the purchasing of stationery to someone else in the organization. Spending over budget always starts with the purchasing of items that are treated as trivial, e.g. 1.The stationery bills increase every month Sure, you might argue with me and say, “But our paper-based PO system and excel spreadsheets seem to help us, and they work perfectly fine.” I am going to show you a few important things you might be overlooking. One big drawback with paper-based systems and excel spreadsheets is that it does not allow for easy collaboration between charity leaders and junior staff members when they are looking for ways to curb overspending. The organizations that use efficient PO systems stand a good chance of doing more ‘good’ because the more funds they save, the more societal issues they will be able to address. Using an electronic purchase order (PO) software will not only save you time but money as well. The best place to start is with your charity purchases.
BEST FINANCIAL SOFTWARE FOR NONPROFIT MANUAL
If you end up spending most of your day updating excel spreadsheets and compiling manual reports, then you really should consider automation.